All meetings and networking events will be held at the Hilton Waikoloa Village Conference Center
69-425 Waikoloa Beach Drive
Waikoloa, HI 96738 USA
HOTEL ROOMS IN PALACE AND MAKAI TOWERS AT THE HILTON WAIKOLOA VILLAGE ARE CURRENTLY SOLD OUT IN THE GROUP ROOM BLOCK WITH OVER 400 ROOMS RESERVED BY PARTICIPANTS. All rooms in the group room block have NO RESORT FEES.
Group code ICI – will be for the main block rates of $245 Palace Resort view; $285 Palace Ocean view; $319 Resort View Makai; $359 Ocean View Makai (plus 17.962% tax, NO resort fee):
|ROOM CATEGORY||ROOM RATES FOR SINGLE OR DOUBLE OCCUPANCY, for 1-2 adults and up to 2 children in the room|
|Resort View Makai||$319 per night|
|Ocean View Makai||$359 per night|
|Resort View King’s Palace Tower||$245 per night|
|Resort View Doubles Palace Tower||$245 per night|
|Ocean View Palace Tower||$285 per night|
|Government Per Diem (Prevailing 2022), limited availability||$218 per night|
Resort View Palace Tower (limited availability)
|$189 per night|
HOTEL ROOMS IN THE OCEAN TOWER ARE ALSO SOLD OUT IN THE GROUP OVERFLOW ROOM BLOCK. All rooms in the group room block have NO RESORT FEES.
Cancellation received within 30 days will forfeit deposit. CONTACT JOAN OEFNER IF YOU NEED TO CANCEL AS SHE HAS A LIST OF PARTICIPANTS WHO NEED A ROOM AND YOUR DEPOSIT WILL BE FULLY REFUNDED IF IT IS TRANSFERRED TO ANOTHER PARTICIPANTS!
Ocean Tower Vacation Suites aka Hilton Grand Vacations Club Ocean Tower Waikoloa Village – at the same resort (69-425 Waikoloa Beach Drive | Waikoloa, Hawaii) managed separately by Hilton Grand Vacations.
$245 per night – Resort View King – 1 king bed and 1 sofa bed maximum occupancy 4
$265 per night – Resort View 2 Doubles – maximum occupancy 4
$285 per night – Ocean View King – 1 king bed and 1 sofa bed maximum occupancy 4
NO RESORT FEE
An additional person charge of $30.00 will be added for the 3rd and 4th guest. There will be no charge for children under the age of 18 traveling with parents and staying in the same room and maximum occupancy limitation per room type still apply. Local fire safety restriction govern total room occupancy,
Hotel has no rollaway beds available. Room location is not guaranteed.
Sleeping room rates as noted in the “Room Block” above are quoted exclusive of applicable state and local taxes, fees, and assessments.
Taxes: In the state in which Hotel is located, currently the sales & occupancy tax rate is 17.962%.
Please note there is no room service in the Ocean Tower Waikoloa Village. It is located within the Hilton Waikoloa Village resort, has its own pools and amenities and is just as close to the Conference Center as other Hilton Waikoloa Village towers.
Individuals may change or cancel their reservations up to 30 days prior to arrival without individual penalty of one night room and tax. Cancellation received within 30 days will forfeit deposit. CONTACT JOAN OEFNER IF YOU NEED TO CANCEL AS SHE HAS A LIST OF PARTICIPANTS WHO NEED A ROOM AND YOUR DEPOSIT WILL BE FULLY REFUNDED IF IT IS TRANSFERRED TO ANOTHER PARTICIPANTS!
Check-In/Out Time: Hotel check-in time is 4:00 PM; check-out time is 10:00 AM. All guests arriving before 4:00 PM will be accommodated as rooms become available. Hotel’s bell staff can arrange to check baggage for those arriving early when rooms are unavailable and for guests attending functions on departure day.
Early Departure Fee: There will be an early checkout fee (currently, $100.00). Guests wishing to avoid an early checkout fee should advise the Hotel at or before check-in of any change in planned length of stay.
Parking: Current self-parking fee is $37.00 per vehicle, per day and is subject to change.
The Hilton Grand Vacations Club Kings’ Land resort is perched among oceanfront golf courses designed by Robert Trent Jones, Jr. Discover sand-bottomed pools, waterfalls, lava-rock scenery, and a lush lawn event area. Perks include a free shuttle to Hilton Waikoloa Village, where guests can enjoy a salt water lagoon and full-service spa, all included in the $25 a day Resort Fee.
This is another possibility, although a 34 minute walk (free shuttle service leaving the Kings’ Land stop every half hour and returning from Hilton Waikoloa Village last departure at 9:40 PM). Not only are the room rates much lower, but you get more, for example current availability for a few 2 BDRM / 2 BATH, a fully-equipped kitchen and the spaciousness of separate living and dining areas. The suite also features a washer and dryer, HDTV, and a private balcony. Sleeps 6. Current rate is $303 plus taxes and a $25 Resort Fee which includes: WiFi; Access to Hilton Waikoloa Village Amenities; InnSpire to access apps and stream media to TV from own device; 2 -16oz bottles of water per day; FREE Resort Shuttle to HWV; Hawaiian Cultural Activities and Daily Fitness Program.
FREE Shuttle Schedule
Hali’i Kai is a gated condo community at Waikoloa Beach Resort. As can be seen in the aerial photos, the lengthy 29 acre complex consists of 24 buildings, 3 of which are ocean front. The community includes the private Ocean Club where guests can enjoy a fitness room, a lagoon style pool with waterfall, a kid’s pool, a hot tub, and the Ocean Club Bar & Grill Restaurant. Halii Kai also includes a basketball court and tennis court.
Hali’i Kai at Waikoloa Beach Resort Address: 69-1029 Nawahine Pl, Waikoloa Village, HI 96738. For groups of colleagues, 2-3 Bedroom/2-3 Bath luxury condominiums are available to book at prices ranging from $315 – $425 per night, or more for ocean front (for entire condominium apartment), plus taxes and cleaning fee through:
LUVA Real Estate 75-240 Nani Kailua Drive, Ste 8, Kailua-Kona, HI 96740 | O.808.769.5111 Adriana Camacho (RS)
This one is only available from 20 September – 25 September): Hali’i Kai 22E: 3 bedroom/2 bath, ground floor corner condo, sleeps 6 (walking distance 0.8 mile)
There are also several Hali’k Kai 2-3 Bedroom Condominiums showing availability in September through Hali’k Kai Rentals Directly for additional listings: (when you find a unit, go to Owners Website and book through VRBO.com which is similar to Airbnb: https://www.hawaiigaga.com/SearchResults.aspx?md=C&is=3&q=%22halii%20kai%22&b0=2&b1=99&cy=2022&cm=9&cd=19&cn=5&cv=0
Other Condominium Resorts close by to the Hilton Waikoloa Village:
Just south of the Hilton Waikoloa Village is the Kolea 16C: 2 bedroom/2 bath, 3rd floor condo, sleeps 4 (has 2 master bedrooms) (walking distance 0.5 mile)
If you want a 1 Bedroom Fully Equipped Condominium all to yourself, they are available at the Shores at Waikoloa from $344.22 per night INCLUDING ALL taxes and fees (5 night minimum), book through VRBO:
Getting to Hilton Waikoloa Village® is easy with a wide range of transportation options available. Whether you arrive by shuttle, taxi, ride share (Uber and Lyft are available at Kona Airport), or rental car, your trip from the airport will be relaxing and hassle-free—and our ‘aloha’ welcome will be as warm as the Hawaiian sun.
We recommend you arrive into Kona International Airport, which is 20 minutes away from the resort by car. Hilo Airport is about 1.5 hours away by car.
Directions from Kona International Airport
Turn left (north) onto Highway 19 for approximately 20 minutes. Continue until you see the Waikoloa Beach Drive turnoff to the left (west) of the highway. Along Waikoloa Beach Drive, you will pass five stop signs. Just after the fifth stop sign, you will see the entrance to Hilton Waikoloa Village® on the left.
Whenever possible, we recommend that participants try to arrange to share shuttle reservations with other participants, communicate with each other so that they can be grouped together in the same shuttles.
Lyft (download the app before you get to Kona)
Uber (download the app before you get to Kona)
Taxi service is provided by various independent companies curbside fronting baggage claim areas A and B. See the taxi dispatchers for service.
The following rates are provided as a guide to help you make transportation choices and are not guaranteed. They are subject to change at anytime. Please consult your taxi dispatcher or driver on arrival for current fares and information.
Estimated fares to the Hilton Waikoloa Village/Waikoloa Marriott $70 – 85. Uber and Lyft are also available.
The above rates are provided as a guide to help you make transportation choices and are not guaranteed. They are subject to change at anytime. Please consult your taxi dispatcher on arrival for current fares and information.
Call 808-886-2821 – Please note that this Car Rental office at the KOA airport closes at 4:30 PM so it is not appropriate for late flights in or out of Kona.
Enterprise Car Rental is open until 10:30 PM at the KOA Airport.
Discover Cars is a car rental search engine – it searches over 500 trusted rental companies
Parking is $20.00 per day for self-parking for hotel guests in the Makai or Hilton Palace Tower who booked through the ICIS group block, and $37. 00 per day for guests of the Hilton Ocean Tower Vacation Suites.
The Hilton Waikoloa Village state-of-the-art Convention Center, with over 235,000 square feet (26,111 square meters) of first class meeting, pre-function, and exhibit facilities, including extensive outdoor areas, this extraordinary Hawaii convention center resort boasts the largest amount of space on the outer islands.